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Visitor Management with QR Code: Efficient Self-Service and Control
Many businesses face the challenge of efficiently managing visitors without needing to staff their entrances. With EastCoast Visit Online, you can simplify the process by allowing pre-booked visitors to use their QR codes, granting them access to the lobby or waiting area without the need for on-site staff. The solution offers both simplicity and high security to ensure that only trusted visitors are granted access, making it the perfect solution for companies looking to reduce the need for staffed entrances.
1. Self-Service with QR Code for Pre-Booked Visitors
Instead of needing someone on-site to open the door, your visitors can gain access to your lobby or waiting area by using a QR code. The guest is pre-booked as usual in the calendar and automatically receives a welcome email with the QR code. Upon arrival for the meeting, the visitor can easily scan the QR code at the entrance to let themselves in. This is particularly useful for businesses with unmanned entrances or smaller receptions where resources are not always sufficient to manually handle every visitor. Security is maintained, as the code only works during the pre-booked time window.
2. Intercom for Unbooked Visitors
For visitors who have not been pre-booked in the system, EastCoast Visit Online offers a flexible intercom feature. If an unbooked visitor arrives, they can easily press a button at the QR camera and initiate a video or voice call directly with the host. The host can then assess whether the visitor should be let in or not. This solution provides an additional level of flexibility for businesses that cannot always schedule every visit, while still maintaining security and full control over who is allowed entry.
3. Cost-Effective Visitor Management
A major advantage of EastCoast Visit Online is that it reduces the need for staffed entrances. By automating access and using QR codes, you can reduce the need to have an employee monitoring the door or running to open it every time a visitor arrives. This makes the system both cost-effective and time-efficient. Additionally, you can always keep doors locked for unauthorized individuals, providing a secure yet smooth access solution.
4. Scalability and Secure Cloud Platform
Whether you have a single entrance or multiple offices in different cities, EastCoast Visit Online can be scaled up or down to fit your needs. Since the system is cloud-based, you can manage visitors from anywhere. The system automatically logs all activity, giving you full visibility of all visitors and who has access to the premises at any given time. This is especially important for maintaining security and regulatory compliance in larger organizations.
5. Future-Proof Solution with Full Control
With EastCoast Visit Online, you get a system that not only meets today’s needs but also grows with your business. It’s easy to add new locations, expand features, or customize the system to accommodate changes within the organization. By automating visitor management and offering self-service, you create a flexible and future-proof solution that gives you full control over your visitor flows and security levels.
Final Thoughts
EastCoast Visit Online offers a smart way to manage visitors by combining self-service with security. By using QR codes for access and offering intercom functionality for unbooked guests, you can create a smooth and secure solution for all types of entrances. Whether you have a small reception or multiple offices, the system can easily be adapted to suit your needs – while saving time and money. It is a future-proof investment that both simplifies and improves your visitor management.